Frequently Asked Questions

Architectural

Where can I purchase Belle Oak Villas Paint Colors?

REVISED PAINT COLORS FEBRUARY 2017

Can I add on to or make changes to my home?

Any alterations or additions which would change the exterior appearance of any villa must be approved, in advance, by the Architectural Committee.
(See Also Architectural Page)

Can I use any contractor?

You may choose any contractor you wish. Please keep in mind that all contractors must be licensed and carry liability insurance.

IMPORTANT: Please contact the Pinellas County Construction Licensing Board to verify that a contractor is in good standing, and if there are any complaints against that contractor.

What roof shingles style is approved?
( See Also Architectural Page)

  • It MUST be GAF Brand
    • GAF Timberline HD (Weatherwood)
    • Fire Class A/Wind 130 MPH
  • Note:
    • As of January 2019, no other shingles can be used
    • Shingles 3 tab are no longer sufficient for insurance purposes
    • Decorative shingles are the newest best shingles that can be tied into our roofs

HOA

How does Belle Oak Villas compare with a condominium?

Unlike a condominium, Belle Oak Villas residents actually own the lot on which their villa is located. In a condominium you only own the air space within the walls of your unit; you have no land you can call your own. In Belle Oak Villas only the open space surrounding the lots is common property.

What is mine and what belongs to the Association?

Homeowners own the property to the end of the gray fence which (typically) extends 8 feet perpendicularly from the back wall of their unit, and to the curb in front of their unit. We would suggest owners consult their property survey for exact details. Each owner is responsible for the maintenance of their unit along with the garden areas in the front and rear. An owner is typically responsible for all water/sewer lines etc. on their property and also the trimming of any landscaping (especially trees) on their property.  You are entitled to trim a tree encroaching onto your property but we would advise consulting with your neighbor and a tree expert to ensure proper and safe trimming is done.
The Association maintains all other areas referred to as common grounds. 

What is the Belle Oak Villas Homeowners Association and what is its purpose?

Belle Oak Villas Homeowners Association is a non-profit corporation. Each unit is a member and has one vote. The purpose is maintenance and upkeep of the common area which includes landscape care and irrigation, parking lot maintenance, the operation, repair and maintenance of the Swimming Pools and Cabana areas.

What do the fees we pay in our annual assessment cover?

The fees we pay for property taxes on the common areas, lawn care, street lighting, pond maintenance, street and parking lot maintenance, all signage, maintenance of water and sewer lines in the common areas, bookkeeping and accounting services, debt payment, and insurance. The Association also maintains a financial “prudent reserve” to cover unplanned repairs or other expenses.

What does the insurance cover?

The Association’s insurance policy covers only the common buildings. Owners need to have their own coverage for both their dwelling and its contents. Absolutely no part of any individually owned home is covered by the Association’s “blanket policy”. Our insurance covers the common areas, pools, lights, streets, landscaping, ponds, etc.
Our homes are considered a PUD (planned unit development).  Usually insurance companies know what that means.

When are the Association fees due?

The fees are paid quarterly and are due on the first day of the months of January, April, July, and October. If you wish to pay the fee via an Electronic Fund Transfer, please contact VESTA (property management corp.) (727) 258-0092.

How do I get payment coupons?

Contact VESTA (727) 258-0092.

What if I choose not to pay my fees?

The Board of Directors understands that fees are late from time to time. Payments more than thirty (30) days late are subject to a late fee as allowed by law. Payment overdue more than 2 quarters (180) days receive a letter giving them 45 days to pay before being turned over to the Association’s attorney for a lien to be placed against the property. The homeowner is then liable not only for the fees due, but also the Association’s attorney fees.

How many serve on the Board of Directors?

Traditionally, there are nine (9) directors. They serve for a period of 3 years. They are elected on a rotating basis so at least three new director are elected each year.

How often do the members of the Board of Directors meet?

The Board generally meets 3rd Tuesday of each month. The Board posts the agenda and meeting notice at least 1 week prior to the meeting time on the bulletin boards at each pool and the entrance sign on each street.

When is the Annual Meeting?

The annual meeting date is determined each year by the Board of Directors. At least a month in advance each homeowner is mailed a notice. In addition, a proxy is also sent with each annual meeting notice so that every homeowner has the opportunity to vote if unable to attend the meeting. Also, watch the newsletters for a meeting notice.

How can I contact the members of the Board of Directors or Committees?

  • Email: belleoakvillas@gmail.com.
  • Mail: Belle Oak Villas Homeowners Association, Inc.
    • 3665 East Bay Dr Ste 204, MB 241, Largo FL 33771
  • Mailbox slot located at each pool

How can I get copies of the documents, which govern the community?

  • Email: belleoakvillas@gmail.com

When is trash pickup?

  • General Trash Pickup – Monday, Wednesday, and Friday of each week
  • Recycling – Thursday of each week
  • Large Trash Pickup – 3rd Thursday of each month
    • Please contact the HOA via email belloakvillas@gmail.com by the 3rd Monday to schedule large trash pick up on the 3rd Thursday.If there is no notification, then the large trash pickup will be canceled.

Notices and Alerts

From time to time we may need to contact owners regarding (for example) water shut off and we also send out notices via email, Newsletters, meeting agendas etc.
These notices are sent by john.slater.bov@gmail.com. Please ensure you mark this email as safe or the notices may end up in your spam folder.